Key Responsibilities

• Coordinate with customers and sales representatives to ensure timely delivery of cargo.
• Monitor stock levels for items regulated by import licenses.
• Track indent orders and generate billing for indent commissions.
• Process sales orders received via fax, phone, or directly from sales representatives.
• Prepare quotations for sales representatives when they are out of the office.
• Handle customer calls, billing, and prepare required documentation.
• Monitor selling prices after sales updates.
• Process orders, create sales orders in SAP, check stock availability, and update the purchasing team and relevant sales personnel.
• Print delivery orders (D/O), issue billing with promissory notes, and prepare Certificates of Analysis (COA).
• Provide copies of tax invoices upon request.
• Coordinate with the warehouse to ensure timely cargo delivery.
• Release billing documents to the accounting department.
• Follow up on tax invoice signatures from customers and submit them to finance by the next day.
• Provide direct support to the Sales Department.
• Update telephone numbers and contact information in SAP.
• Create sales orders from purchase orders (POs).
• Generate new codes for new material samples.
• Record and manage sample materials in SAP, notifying the sales team and relevant stakeholders.
• Process document cancellations, billing corrections, and credit notes.
• Send sample stock updates every Wednesday.
• Submit inventory reports to Thai MMA at the end of each month.

• Prepare monthly reports, including ISO and summary billing reports.
• Generate and submit the S/O Indent report at the end of each month.
• Communicate postponed delivery dates to CMO at the beginning of each month.
• Review KPI performance and submit results quarterly.
• Update risk management results quarterly.
• Perform additional tasks as assigned.

Qualifications & Requirements

Education:

Bachelor’s degree in any related field.

Experience:

0-3 years of experience in sales administration, customer service, or a related role.

Key Competencies

Knowledge:

• Strong understanding of sales coordination and order processing
• Proficiency in MS Office (Excel & Word)
• Experience with SAP is an advantage
• Knowledge of inventory control and billing processes
• Good problem-solving and multitasking skills

Skills:

• High attention to detail and accuracy.
• Strong customer service and communication skills.
• Ability to work under pressure and meet deadlines.
• Basic English proficiency for communication.

Personal Attributes:

• Team-oriented with strong collaboration skills.
• Self-motivated and proactive.
• Ability to prioritize tasks effectively.
• Willingness to learn and grow within the company.

What We Offer

• Annual leave starting from 8 days per year
• Annual company trip abroad
• Birthday leaves
• Provident fund
• Life and health insurance
• Performance-based bonus
• Fitness center access
• Flu vaccination and annual medical check-up
• Long-term service rewards
• Outpatient (OPD) coverage

How to Apply

If you are interested in this opportunity and meet the qualifications, please submit your resume and cover letter to hr@megachem.co.th with the subject line “Application: Sales Administrative” or click the “Apply Now” button.

We look forward to welcoming a skilled and dedicated individual to our team!